Webelos Woods

September 15-17, 2017

Bovay Scout Ranch, Duke Energy Camporee Site
3450 County Road 317,
Navasota, Texas 77868

Webelos Woods is a special weekend designed for Webelos (4th and 5th graders) and their parents to experience what awaits them in Boy Scouts.  Webelos will have an opportunity to visit with Boy Scouts and the troop adult leaders. 

Packs are hosted by area troops. If you need information on host units, contact Don Quintero.



Registration

The registration fee is typically $10 per person. Meals will be an additional fee. The district troops host the packs.  The cost of the meals is established by your host troop.

Registration is a two-step process. First, leaders RSVP with an estimate of how many people will attend so the event staff can plan the event.  Second, leaders pay online once the numbers are finalized. Payment should be made before check-in on Friday night.

                    

Step 1: Leaders RSVP by September 17th.       

Step 1: RSVP for Webelos Woods         

Step 2: Pay online before check-in   

Opens in August

Medical Forms

Troops will collect the BSA Health and Medical Record (Parts A & B) from all attendees and will be responsible for their own first aid.  Troops should have a medical form on-site for all participants. Forms will be returned at check-out. 

Uniforms

Field uniforms are to be worn while traveling to and from Webelos Woods and to the Sunday morning Interfaith service. All other times activity uniforms (any Scout t-shirt) is to be worn.

Leaders Meeting

There is a leader's meeting at 9:00 am on Saturday morning.  All Boy Scout troop senior patrol leaders and a Scoutmaster from each troop should be in attendance for final instructions and schedules. Please bring a cup, a pen, and a chair.

Scouts Interfaith Service

Webelos Woods staff will hold a non-denominational service by eliciting help from the troop Chaplains and Chaplains aids.

Parking and Vehicles

Park in designated parking areas only. Cars will not be permitted to be parked at troop campsites.  Unit trailers may be left in their campsite as long as wheels are blocked and trailer is secured when unattended.

Campsites

Troops will be assigned their campsite upon arrival at the campground.  Some sites require that tents be set up on dirt/gravel so bring a ground cloth and sleeping pad.

Please be respectful of the property and practice the principles of Leave No Trace, the Scout Oath and the Scout Law. The Cub Scout area (including pool and all cub activity areas) of Bovay Scout Ranch is off limits. The unit roster will need to be completed and submitted to Don Quintero or designee the week before the camporee weekend for head count purposes for the camp rangers.

Cooking and Fires

Each Boy Scout troop will be responsible for its own meals, furnish and cook their own food, as well as provide all equipment for preparation, serving, and cleaning up meals. A fire station/fire guard posting must be in place before any cooking or campfires may occur. No liquid fuels are allowed per SHAC policy, and you may not build an open fire on the ground anywhere.  Propane stoves are allowed.  Remember that all materials brought in must be taken out. 

Cooking and Fires

There will be port-a-potties located at the end of the driveway in the campground.  Scouts should help keep the port-a-potties clean and replace the toilet paper as necessary.

Water

Fresh water will be available at Webelos Woods. All troops should bring their own containers (with lid) to transport water back to their campsites as needed.

Trash

The event will adhere to the Leave No Tract practices. All trash must leave with your unit and unburned firewood should be carried out.   Remember “Carry in – Carry Out.”

Disabilities

Scouts with a physical disability are encouraged to participate in all Webelos Woods activities.

Webelos Advancements

The troops are encouraged to tailor their round robin activity to benefit the Scout’s and the Webelos advancement.  Please work with your host troop to complete the “Scouting Adventure” requirements during troop time. Troops should review the “Life Scout” advancement requirements that require “to teach” skills.

What to Bring

  • BSA Health and Medical Record (for all Scouting events; Parts A & B) for every participant
  • Webelos and their parents will need to bring: a tent, sleeping bags, foam pads, clothes/extra pair of shoes, mess kit, camp chair, day pack, water bottles, flashlight, rain gear, toiletries, paper and pen, Webelos Handbook, hat, bug spray and sunscreen.

Tentative Schedule

Friday

6:00 - 9:00 pm Optional Check-in, camp setup
10:30 pm Lights out all

Saturday

 
6:45 am Reveille
7:00 - 8:55 am Breakfast, Troop arrival Check-in, camp setup
9:00 - 9:40 am Leader meeting
9:45 - 10:00 am Flag Ceremony
10:05 - 12:00 pm Webelos round robin session # 1
12:05 - 1:00 pm Lunch break
1:05 - 3:00 pm Webelos robin session # 2
1:05 - 5:00 pm Leader Training (Webelos Leader Specifics and IOLS)
3:05 - 4:00 pm Field Games
5:50 - 6:00 pm Flag ceremony
6:00 - 9:00 pm Dinner and Troop Time
7:05 - 8:00 pm Leader Training (YPT - face to face)
9:05 - 10:00 pm Campfire
10:30 pm Lights out

Sunday

 
7:00 am Reveille
7:15 - 8:00 am Breakfast
8:00 - 8:15 am Interfaith Service
9:15 - 10:30 am Check-out
10:30 am District units and staff depart the camp

Tour Permits

Because Webelos Woods is a district event, a local tour permit is NOT required.

Photographs    

Notice!  Please be advised that promotional videotaping/photography may be in progress at any time at an event. Your entrance constitutes your agreement that the council and district has the right to reproduce your likeness in videography/photography for promotion (e.g., publications, internet, newspaper).

Cancellations and Late-Breaking Information

For late-breaking news and announcementssign up for our district texting service and e-mail list.  Webelos Woods will happen rain or shine unless there are dangerous conditions.  “Be Prepared” for all types of weather and conditions. Webelos Woods will not have an alternate or rain date.

Scouting Safely

Safety is Your Responsibility posterThe BSA's Commitment to Safety is ongoing and we want you to know that the safety of our youth, volunteers, staff, and employees cannot be compromised. BSA Guide to Safe Scouting policies must be followed and all participants must follow youth protection guidelines at all Scouting events. Highlights include:

  • Two-deep leadership on all outings required.  
  • No one-on-one contact between adults and youth members. 
  • The buddy system should be used at all times. 
  • Discipline must be constructive.

Youth Protection Guidelines     Guide to Safe Scouting     Enterprise Risk Management

Contact

For more information, contact Don Quintero.

Directions

Duke Energy Camporee Site is located at 3450 County 317, Navasota, TX 77868.  Duke Energy Camporee Site is located at Bovay Scout Ranch. 

Directions through Hempstead:  Take Hwy 290 North through Hempstead, TX.  From Hempstead take Hwy 6N for 16 miles.  Turn right onto County Road 317.  Travel to end of road through camp gate.

Directions through Conroe:  From Conroe, take Hwy 105 West for 45 miles. Turn left onto Highway 6 for three miles. Turn left onto County Road 317 (just past Grassy Creek).  Travel to end of the road through camp gate.